Set-up & Administration

Congratulations! You’ve received funding support for your research. Please see below for guidance on accessing your funds.

Setting up your new project account

The Faculty of Nursing Research Facilitator will obtain required Faculty signatures and coordinate with the University's Research Services and Research Accounting offices on your behalf to set up your new project account.

Required Documents

Internal Grants

Please email the following documents to the Research Facilitator:

  • Notice of Award or equivalent
  • Completed Project Request Form, signed by the PI
  • Statement of work (e.g. protocol, proposal)
  • Approved budget
  • Sub-grant or other agreements, if applicable
  • Existing ethics certification(s), if applicable

Email Research Facilitator

External Grants

If your funding application was not routed through the UofC Research Services Office (RSO), please email the following documents to the Research Facilitator:

  • Notice of Award
  • Funding application
  • Sub-grant or other agreements, if applicable
  • Existing ethics certification(s), if applicable

Email Research Facilitator

Early Release of Funds

If certifications (e.g. ethics) and/or permits are required for your study but not yet complete, you may be granted Early Release of Funds (ERF) with restricted spending if your funding agency allows this.

In order to be granted ERF, your Notice of Award or final contract must be received or signed/finalized by the University and the sponsor must allow for release of funds prior to final ethics certification or permits. Projects granted ERF are not allowed to spend money on expenses related to conducting research or data gathering (including any form of participant recruitment or interaction). ERF funds are for setting up your project – for example, buying materials for the office or paying research assistant salaries to get your lab ready. 

Note that if you are granted Early Release of Funds, it is expected that you will have the appropriate certifications in place within 6 months of being granted ERF. If certifications are not in place within this 6 month period, your project funding will be suspended and additional administrative work and approvals will be needed to release your funding.

Manage Project Accounts with eFin

eFin is the University’s reporting tool for monitoring the financial health of research projects. PIs and approved delegates can view and track project account details in eFin. Please contact the Research Facilitator for assistance with eFin.