Graduate Nursing Student Handbook

Welcome message from Associate Dean, Graduate Programs Dr. Kathryn King-Shier

Supervisory Arrangements

Master of Nursing students in Thesis-based, Course-based* and Nurse Practitioner programs are assigned a supervisor upon acceptance into the program.

**MNCB students from the Graduate Certificate Laddered Pathway Program are excluded. 

PhD students must identify a suitable supervisor prior to applying for admission to the program

 

PhD students and Master of Nursing Thesis-based students require a Supervisory Committee. The committee normally will consist of a Supervisor and two additional faculty members. If there is a co-supervisor, two additional members are still required.

Students/Supervisors are required to complete the Appointment of Supervisory Committee form within 3 months of starting their program.

 

Master of Nursing Course-based students require a committee for their project. The Master of Nursing Course-based committee will consist of 3 members:

  • Student's Supervisor (Chair),
  • 1 Doctoral prepared member from the faculty,
  • 1 Master's prepared member from the project setting, agency. 

Students in the Post-Masters Nurse Practitioner Diploma program and the combined Master of Nursing/Nurse Practitioner program, will be assigned a Supervisor - a faculty member who works directly within the Nurse Practitioner Program. Another faculty member from the Nurse Practitioner program will be on the Supervisory Committee. 

Graduate students are expected to meet with their supervisor on a regular basis.

Students are expected to take minutes at all meetings and will be forwarded to your supervisor and committee (and any other attendees) within 48 hours of the meeting, for their approval. The meeting minutes will be sent to nursgrad@ucalgary.ca within 5 days of the meeting, indicating whether or not they have been approved.

Cancelled meetings should also be documented.

See Graduate Student Meeting Agenda Template
See Graduate Student Meeting Minutes Template 

Complete the 2 mandatory checklists within the first two months of working with your supervisor and submit them to your graduate program administrator.

  1. Expectations
  2. Intellectual Property

Refer back to them regularly to stay on track and to maintain a healthy and productive student/supervisor relationship.

It is recommended that the documents be reviewed by the Student and Supervisor on a regular basis. 

The Faculty of Graduate Studies provides resources regarding the expectations of a graduate student and of a supervisor. Please review the Student/Supervisor expectations.

In rare circumstances, a change of supervisor may be required.

Changing your supervisor may lead to a change in your thesis topic, funding, access to research data, and may affect your publications.

Prior to requesting a change of supervisor, please contact the Nursing Graduate office or the Nursing Associate Dean, Graduate Programs. Each request is handled on a case by case basis.

Review the information on the Faculty of Graduate Studies website for more info.

 

Graduate Student Progress

The Annual Progress Report (APR) is a tool for MN Thesis-based and PhD students and supervisor to monitor progress.

Annual Progress Report is an annual requirement that must be completed in May to detail/review your past work and set goals for the future year.

Master of Nursing students must complete a Proposed Course Progression Form at the start of their program. It is important to make a solid plan for the completion of all course work to ensure that students will complete their program in a timely manner.

Graduate-level nursing courses for each term are available for you to view through your Student Centre.

B- is the minimum passing grade for any one course; however, an overall GPA of at least 3.00 (B) must be maintained in each year of the program. If, after consulting the department and Supervisory committee concerned, the Faculty decides that a student is not making satisfactory progress in either course work or research, the student may be required to withdraw.

Please refer to the Graduate Calendar which outlines the process and timeline for appeals. 

Managing my Program

All University related communications require the use of your ucalgary.ca email address.

The Academic Schedule in Graduate Studies Calendar is the go-to place for important dates.

Frequently used forms and documents can be located on this page.

Master of Nursing Thesis-based and PhD students are automatically registered as full-time students regardless of how quickly they move through their degree program.

Only MN Course-based students are eligible to be registered as part-time, providing they restrict their course-load to a maximum of 15 units/credits in an academic year.

If a Change of Status is required, it must occur on the anniversary of the student's initial registration by completing a Change of Status form. 

Students must be aware of the Academic Integrity section of the Faculty of Graduate Studies website.

All instances of plagiarism or other Academic Misconduct will be reported to the Faculty of Graduate Studies

Effective Fall 2020 all incoming students are required to complete the Academic Integrity modules in D2L. The modules are part of the Nursing Graduate Student Onboarding and Registration course. 

A Change of Course Registration form is required to add/drop after the deadline or to enrol in a course offered by another faculty or department.

If an extension is required beyond the end of term, a deferral of term work form must be completed. Deferrals are granted at the discretion of the faculty member offering the course for no longer than 30 days after the last day of the term.

Graduate students wanting to change programs (e.g. from thesis-based to PhD or part-time to full-time) must first consult with their supervisor.

A change in program may result in a change in tuition fees.

A Change of Program Request form submitted to the Graduate Programs Office to request the change at nursgrad@ucalgary.ca.  

Should a student require additional time to complete their program, they must consult with their supervisor. The student and supervisor must work together to make a formal request by submitting a Program/Candidacy Extension Request form. 

Students who require a Leave of Absence (LOA) should first review their eligibility by reviewing the Leave of Absence on the Faculty of Graduate Studies website, then complete the form and submit to nursgrad@ucalgary.ca

 

Students must complete a Voluntary Withdrawal Form or they will continue to incur fees as a Graduate Student. 

Graduate students may be approved to take a course at another university, with the approval of their supervisor and the Faculty of Nursing Associate Dean Graduate Programs. 

The formal request requires completion of a Western Dean's Agreement form. Tuition and general fees at the University of Calgary and applicable general fees at the host institution must be paid. The student is responsible for contacting the host university for information on their fees and deadlines.

Tuition Fees

All graduate students in the Faculty of Nursing will incur Tuition Fees and General Fees each term, regardless of whether they are registered in courses. 

When commencing your graduate program, make sure you understand your tuition and general fees, and learn which awards you are eligible for.

All students must activate their registration annually even if they are not taking courses.

It is the student's responsibility to register in courses and ensure they meet graduation requirements. Instructions for activating/initializing registration are available on the Faculty of Graduate Studies website.

The Graduate Student Payment Plan is available to students enrolled in a Graduate Studies program with approved funding.

 

 

Full-time students will automatically incur fees for Health & Dental Plan available through the Graduate Students' Association. To opt out of this plan, please see the instructions.

T2202, T4A Tuition Tax Receipts are available on the Faculty of Graduate Studies website.

Information & FAQs are available as reference.

Funding, Awards & Scholarships

Graduate students are strongly encouraged to apply for internal and external awards.

Students are not automatically submitted for nomination. It is important to read the eligibility requirements and follow the application instructions for each award.

The Graduate Student Association has a section on their website regarding Financial Support & Awards. 

Students in the Faculty of Nursing will have the opportunity to complete an application for Program Recommended Awards. Please watch for email announcements regarding the opening date of the application. These awards are disbursed in the month of September and students will receive an email notification from the Faculty of Graduate Studies Awards Office.

The Graduate Award Competition (GAC) encompasses a broad range of awards funded by donors and the University of Calgary.

GAC competition opens November 1. Deadlines to submit award applications are set individually. To confirm the deadline for your program, check your GAC online application or contact our the Graduate Programs Office. Late applications will not be accepted

There are a number of external funding opportunities for students. Students are encouraged to seek out these opportunities, including federal scholarships such as the Social Sciences and Humanities Research Council of Canada (SSHRC) and Canadian Institutes of Health Research (CIHR) scholarships.

The Faculty of Grad Studies awards website lists federal, provincial, UofC, Indigenous and other external awards. Students can search the Graduate Awards Database for specific criteria (e.g. doctoral) and/or keywords (e.g. nursing). 

The Faculty of Nursing may offer a limited number of Graduate Assistant Teaching (GAT) positions each term. Students will receive an email with instructions on how to apply for a GAT. 

Students may be offered a Graduate Assistant Research (GAR) position and be paid from the research accounts held by university faculty members. The rate of pay varies and earnings are treated as employment income and thus subject to tax. See the GSA/UCalgary Collective Agreement for details.

Students are also encouraged to seek out external funding opportunities for Registered Nurses, including but not limited to Alberta Registered Nurses Educational Trust and the Canadian Nurses Foundation.

All student funding is paid through Direct Deposit. Students must enter their banking information into their Student Centre.

MN Thesis

The Faculty of Graduate Studies provides extensive information regarding the requirements for completing a thesis. This link also provides information on Academic Integrity, Intellectual Property, Copyright, and the Examination Regulations. 

Students who wish to proceed with a Manuscript-based Thesis along with their supervisor and supervisory committee members should plan early on in their program and carefully review the guidelines. 

Writing Support offers creative coaching to help you become a more effective communicator.

Taylor Family Digital Library

Graduate Nurse Resources Training

Dr. Alix Hayden, Nursing Librarian

Whether you are in the planning stages or the conducting stages of your research, the library has resources and services that will be useful to you throughout the research life-cycle. Some of these resources or services are available on the website.
 

MN students must have their proposal approved by the Supervisory Committee and the appropriate ethics review board. All members of the Supervisory Committee must have reviewed and approved the student's draft thesis document before an examination can be scheduled. 

 

PhD

Doctoral students must have their research proposals approved in principle by their supervisory committee prior to candidacy. Students must receive formal approval of their research proposals from the supervisory committee before proceeding to ethical review and implementation of the project. The examination has a written and an oral component.

Please see the links to the Faculty of Nursing Candidacy Regulations as well as information on the Faculty of Graduate Studies website on Exams and Candidacy.

Following successful completion of candidacy students must receive ethics approval. Students must receive formal approval of their research proposals from the supervisory committee before proceeding to ethics review and implementation of the project. The Research Office in the Faculty of Nursing will help you with your ethics application.

 

 

Examinations

All members of the Supervisory Committee must have reviewed and approved the student's draft thesis document before an examination can be scheduled. 

The supervisor is responsible for making the arrangements for your final thesis defense. The Graduate Programs Office must receive the examination information from the supervisor a minimum of 8 weeks prior to the oral examination date. 

All members of the Supervisory Committee must have reviewed and approved the student's draft thesis document before an examination can be scheduled. The supervisor is responsible for making the arrangements for your final thesis defense. The Graduate Programs Office must receive the examination information from the supervisor a minimum of 8 weeks prior to the oral examination date. 

* Only applicable to students prior to Fall 2021.

All members of the Course-based Project Committee must have reviewed and approved the student's project document before an examination can be scheduled. 

The final oral examination for MN course-based students is a presentation/oral defense of the student’s scholarly project. The exam will be scheduled by the student's supervisor after the student has completed all coursework and has received the final grade for NURS 634. 

The final oral examination for Master of Nursing portion of the Master of Nursing/Nurse Practitioner Program is a presentation/oral defense of the student’s e-Portfolio.

The exam will be scheduled by the student's supervisor after the student has completed NURS 646 and prior to the start of NURS 650. The purpose of this  examination is to provide a summative assessment of the student's ability to integrate theory, research, and practice at an advanced level in their area of specialization and focus.

The Final Nurse Practitioner Comprehensive Exam takes place at the end of the MNNP/PMNP program, after successful completion of both the MNNP Final MN Course-based Exam and NURS 650.

The final Nurse Practitioner comprehensive exam will be scheduled by the student's supervisor following the successful completion of NURS 650. 

 

Completing your Program

Following the successful final defense of the thesis, and after completing all required revisions to the thesis, the student is responsible for completing and submitting the required paperwork to the Faculty of Graduate Studies. Once those documents have been submitted and approved, the student will be able to submit the final thesis to The Vault.

* Only applicable to students prior to Fall 2021.

Following the successful completion of the Course-based Project Oral Presentation, the Graduate Programs Office will submit a "Completion of Course-based Program" form to the Faculty of Graduate Studies.

Students are responsible for applying to graduate prior to the deadline or they remain as a registered student and are required to pay applicable tuition and general fees. 

Once you have a confirmed examination date you should apply to graduate.

Students who have completed their program can generate a Letter of Degree Completion from the Student Centre if they have been cleared for graduation and their account is in good financial standing. These letters are a means for the student to provide proof of degree completion before they have received their parchment and final transcripts.