Graduate Programs Handbook

Welcome message from Associate Dean, Graduate Programs Dr. Kathryn King-Shier

Supervisory Arrangements

Master of Nursing Students in Thesis, Course-based and Nurse Practitioner programs are assigned a supervisor upon acceptance into the program

PhD students must identify a suitable supervisor prior to applying for admission to the program

Students are required to sign an Appointment of Supervisor form within 3 months of starting their program.

Master of Nursing Thesis and PhD students  require a Supervisory Committee. The committee normally will consist of a Supervisor and two additional faculty members. If there is a co-supervisor, two additional members are still required.

Master of Nursing Course-based students require a committee for their project. The Master of Nursing Course-based committee will consist of 3 members: Student's Supervisor (Chair), 1 doctoral prepared member from the faculty, and 1 preferably master's prepared member from the project setting, agency. 

Students in the Post-Masters Nurse Practitioner Diploma program and the combined Master of Nursing/Nurse Practitioner program, will be assigned a Supervisor - a faculty member who works directly within the Nurse Practitioner Program. Another faculty member from the Nurse Practitioner program will be on the Supervisory Committee. 

Students are expected to meet with their supervisor on a regular basis. Students are expected to take minutes at all meetings. The meeting minutes should be forwarded to your supervisor and committee (and any other attendees) within 48 hours of the meeting, for their approval. The meeting minutes must then be sent to nursgrad@ucalgary.ca within 5 days of the meeting, indicating whether or not they have been approved. Cancelled meetings should also be documented.

See Graduate Student Meeting Agenda Template
See Graduate Student Meeting Minutes Template 

All students must submit a signed Supervisor/Student Checklist form when they start their program, and it is recommended that this document be reviewed by the Student and Supervisor on a regular basis. 

The Faculty of Graduate Studies provides this great resource regarding the expectations of a graduate student and the expectations of a supervisor. Please see the Student-supervisor expectations bookmark at this link.

In rare circumstances, a change of supervisor may be appropriate. If you would like to request to change your supervisor, review the information on the Faculty of Graduate Studies website at this link and consult with the Associate Dean Graduate Programs Faculty of Nursing. Changing your supervisor may lead to a change in your thesis topic, funding, access to research data, and may affect your publications.

See the Intellectual Property Awareness Checklist to learn how the university policy effects you.

Graduate Student Appraisals

The Annual Progress Report (APR) is a tool for Master of Nursing Thesis students and PhD students and their supervisor to monitor progress in the degree program. Annual Progress Report is an annual requirement that must be completed  in May to review your past work and set goals for the future year.

All Master of Nursing students must complete the Proposed Course Progression Form at the start of their program. It is important to make a solid plan for the completion of all course work to ensure that students can complete their program in a timely manner.

Graduate-level nursing courses for each term are available for you to view through your Student Centre, and course schedules are available online.

B- is the minimum passing grade for any one course; however, an overall GPA of at least 3.00 (B) must be maintained in each year of the program. If, after consulting the department and Supervisory committee concerned, the Faculty decides that a student is not making satisfactory progress in either course work or research, the student may be required to withdraw.

Please refer to the Graduate Calendar which outlines the process and timeline for appeals. 

Writing Support Services offers free individual writing consultations for UCalgary students to become an independent and effective writer.

Managing my Program

The Academic Schedule in Graduate Studies Calendar is the go-to place for important deadlines.

All students must activate their registration annually even if they are not taking courses.

Instructions for activating/initializing registration can be found at this link. It is the student's responsibility to register in courses and ensure they meet graduation requirements.

Students who want to change programs (e.g. from course-based to thesis-based, part-time to full-time) must first consult with their supervisor.

A change in program may result in a change in tuition fees.

A Change of Program Request form submitted to the Graduate Programs Office to request the change at nursgrad@ucalgary.ca.  

If an extension is required beyond the end of term, a deferral of term work form must be completed. Deferrals are granted at the discretion of the faculty member offering the course for no longer than 30 days after the last day of the term.

A Change of Course Registration form is required to add/drop after the deadline or to enrol in a course offered by another faculty or department available at this link - 

If a student requires additional time to complete their program, they must consult with their supervisor. The student and supervisor must work together to make a formal request by submitting a Program/Candidacy Extension Request form. 

Students who require a Leave of Absence (LOA) should first review their eligibility by reviewing the Leave of Absence on the Faculty of Graduate Studies website.

The Application for a Leave of Absence form and instructions are also available at this link. 

Master of Nursing thesis-based students and PhD students are all automatically registered as full-time students regardless of how quickly they move through their degree program. Only course-based students are eligible to be registered as part-time, providing they restrict their course-load to a maximum of 15 units/credits in an academic year.

If a Change of Status is required, it must occur on the anniversary of the student's initial registration by completing a Change of Status form. 

Students may be allowed to take a course at another university, with the approval of their supervisor and the Associate Dean Graduate Programs Faculty of Nursing.

The formal request requires completion of a Western Dean's Agreement form. Tuition and general fees at the University of Calgary and applicable general fees at the host institution must be paid. The student is responsible for contacting the host university for information on their fees and deadlines.

All instances of plagiarism or other Academic Misconduct will be reported to the Faculty of Graduate Studies. Students must be aware of the Academic Integrity section of the Faculty of Graduate Studies website.

Effective Fall 2020 all incoming students are required to complete the Academic Integrity modules in D2L. The modules are part of the Nursing Graduate Student Onboarding and Registration course. 

Students must complete a Voluntary Withdrawal Form or they will continue to incur fees as a Graduate Student. 

Tuition Fees

All graduate students in the Faculty of Nursing will incur Tuition Fees and General Fees each term, regardless of whether they are registered in courses. 

The Graduate Student Payment Plan is available to students enrolled in a Graduate Studies program with approved funding.

 

 

Full-time students will automatically incur fees for the Health and  Dental Plan available through the Graduate Students' Association. To opt out of this plan, please see the instructions at this link.

Information regarding how to access your T4A Tuition Tax Receipt is available on the Faculty of Graduate Studies website.

Funding, Awards & Scholarships

Students are strongly encouraged to apply for internal and external awards.

Students are not automatically submitted for nomination. It is important to read the eligibility requirements and follow the application instructions for each award.

The Faculty of Nursing may offer a limited number of Graduate Assistant Teaching (GAT) contracts each term. Students will receive an email with instructions for applying for a GAT. 

Students may be offered a Graduate Assistant Research position and be paid from the research accounts held by university faculty members. The rate of pay varies and earnings are treated as employment income and thus subject to tax. See the GSA/UCalgary Collective Agreement for details.

The Graduate Awards Competition (GAC) opens in November and closes January 15 for some doctoral awards and February 1 for other awards.

A number of awards are offered through the graduate awards competition. Deadline dates vary by competition.

Students in the Faculty of Nursing will have the opportunity to complete an application for Program Recommended Awards. Please watch for email announcements regarding the opening date of the application. These awards are disbursed in the month of September and students will receive an email notification from the Faculty of Graduate Studies Awards Office.

The Graduate Student Association has a section on their website regarding Financial Support & Awards. 

There are a number of external funding opportunities for students. Students are encouraged to seek out these opportunities, including federal scholarships such as the Social Sciences and Humanities Research Council of Canada (SSHRC) and Canadian Institutes of Health Research (CIHR) scholarships.

The Faculty of Grad Studies awards website lists federal, provincial, UofC, Indigenous and other external awards. Students can search the Graduate Awards Database for specific criteria (e.g. doctoral) and/or keywords (e.g. nursing). 

Students are also encouraged to seek out external funding opportunities for Registered Nurses, including but not limited to Alberta Registered Nurses Educational Trust and the Canadian Nurses Foundation.

All student funding is paid through Direct Deposit. Students must enter their banking information into their Student Centre.

Thesis requirements (PhD and MN Thesis)

The Faculty of Graduate Studies provides extensive information regarding the requirements for completing a thesis. This link also provides information on Academic Integrity, Intellectual Property, Copyright, and the Examination Regulations

Students who wish to proceed with a manuscript-based thesis along with their supervisor and supervisory committee members should plan early on in their program and carefully review the guidelines. 

Candidacy Guidelines for PhD Students

Following successful completion of candidacy students must receive ethics approval. Students must receive formal approval of their research proposals from the supervisory committee before proceeding to ethical review and implementation of the project. The Research Office in the Faculty of Nursing will help you with your ethics application.

 

 

Doctoral students must have their research proposals approved in principle by their supervisory committee prior to candidacy. Students must receive formal approval of their research proposals from the supervisory committee before proceeding to ethical review and implementation of the project. The examination has a written and an oral component.

Please see the links to the Faculty of Nursing Candidacy Regulations as well as information on the Faculty of Graduate Studies website on Exams and Candidacy.

Final Oral Examinations

All members of the Supervisory Committee must have reviewed and approved the student's draft thesis document before an examination can be scheduled. 

The supervisor is responsible for making the arrangements for your final thesis defense. The Graduate Programs Office must receive the examination information from the supervisor a minimum of 8 weeks prior to the oral examination date. 

 

Master students must have their proposal approved by the Supervisory Committee and the appropriate ethics review board.

All members of the Supervisory Committee must have reviewed and approved the student's draft thesis document before an examination can be scheduled. 

All members of the Supervisory Committee must have reviewed and approved the student's draft thesis document before an examination can be scheduled. The supervisor is responsible for making the arrangements for your final thesis defense. The Graduate Programs Office must receive the examination information from the supervisor a minimum of 8 weeks prior to the oral examination date. 

All members of the Course-based Project Committee must have reviewed and approved the student's project document before an examination can be scheduled. 

The final oral examination for MN course-based students is a presentation/oral defense of the student’s scholarly project. The exam will be scheduled by the student's supervisor after the student has completed all coursework and has received the final grade for NURS 634. 

The final oral examination for Master of Nursing portion of the Master of Nursing/Nurse Practitioner Program is a presentation/oral defense of the student’s e-Portfolio.

The exam will be scheduled by the student's supervisor after the student has completed NURS 646 and prior to the start of NURS 650. The purpose of this  examination is to provide a summative assessment of the student's ability to integrate theory, research, and practice at an advanced level in their area of specialization and focus.

The Final Nurse Practitioner Comprehensive Exam takes place at the end of the MNNP/PMNP program, after successful completion of both the MNNP Final MN Course-based Exam and NURS 650.

The final Nurse Practitioner comprehensive exam will be scheduled by the student's supervisor following the successful completion of NURS 650. 

 

Completing your Program

Following the successful final defense of the thesis, and after completing all required revisions to the thesis, the student is responsible for completing and submitting the required paperwork to the Faculty of Graduate Studies. Once those documents have been submitted and approved, the student will be able to submit the final thesis to The Vault.

Following the successful completion of the Course-based Project Oral Presentation, the Graduate Programs Office will submit a "Completion of Course-based Program" form to the Faculty of Graduate Studies.

Students are responsible for applying to graduate prior to the deadline or they remain as a registered student and are required to pay applicable tuition and general fees. 

Once you have a confirmed examination date you should apply to graduate.

Students who have completed their program can generate a Letter of Degree Completion from the Student Centre if they have been cleared for graduation and their account is in good financial standing. These letters are a means for the student to provide proof of degree completion before they have received their parchment and final transcripts.